Finance and Admin Assistant, Strengthening State Strategies for Climate Actions Project (Open to Indian Nationals Only)
Location : New Delhi, INDIA
Application Deadline :22-Jan-16
Additional Category Resilience and Climate Change
Type of Contract : Service Contract
Post Level :SB-3
Languages Required : English
Duration of Initial Contract : One Year Renewable
UNDP is implementing a project financed by Swiss Agency for Development and Cooperation (SDC) which supports the implementation of the State Action Plans of Climate Change (SAPCC) in the states of Uttarakhand, Sikkim & Madhya Pradesh. The project aims at strengthening capacities to plan and implement relevant climate actions across select sectors including water, disaster management, forest and energy. Tools prepared and processes documented as part of the project will be shared with the larger community involved in practice of climate change. The project will also strengthen the state systems such as nodal institutions towards coordination of the activities envisaged under the SAPCC, facilitate implementation of climate change strategies with select sector departments, maximize the benefits through exploring inter-state cooperation; and showcase the actual implementation of SAPCCs.
The Finance and Admin Assistant to be hired under this partnership is for the project implementation phase. S/he will be based at UNDP, New Delhi and shall work under the guidance and supervision of the National Project Manager. As this is a full-time position, s/he cannot hold any other job/assignments during this assignment.
Summary of Key Functions
Under the overall guidance and supervision of the National Project Manager he/she will provide support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Finance & Admin Assistant will work under the overall supervision of Head, Energy & Environment Unit, UNDP, New Delhi. He/She promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance & Admin Assistant works in close collaboration with state project team members for resolving administration and finance related issues and information exchange.
Duties and Responsibilities
The Finance and Admin Assistant will primarily be responsible for executing work related to financial management and providing administrative support.
Facilitate financial audits and process annual, half yearly and quarterly financial progress Reports;
Process timely payments of vendors, travel and other claims of staff. Coordinate with vendors and UNDP finance team for timely payment;
Assist in preparation of legal documents for contracting and procurement of goods and services, including maintenance and physical verification of assets;
Within the assigned area of responsibility, draft letters/ correspondences, audit replies, etc;
Filling and documentation of important papers;
Assist in all accounting and book keeping related to the project.
Coordinate with state project management units in three states and provide administration support at the central level;
Responsible for all administration procedures as assigned by the supervisor;
Organize and coordinate meetings, trainings, workshops and make travel arrangements as needed;
Assist in collation and compilation of data and information from the concerned implementing partners;
Any other function as required pertaining to the effective implementation of the climate change programme.
Competencies Corporate Competencies:
Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.
Good facilitation and communication skills;
Excellent writing and presentation skills;
Researches best practices and poses new, more effective ways of doing things;
Documents innovative strategies and new approaches.
Fundamental Knowledge of Processes, Methods and Procedures:
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.
Data Gathering and Implementation of Management Systems:
Uses information/databases/other management systems;
Provides inputs to the development of simple system components;
Makes recommendations related to work procedures and implementation of management systems;
Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. Knowledge of other applications such as Front Page, Publisher and some multimedia tools would be useful.
Maintains Effective Client Relationships:
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly;
Ability to liaise and work with people of different backgrounds;
Ability to work well under pressure.
Required Skills and Experience
Education: A Minimum of Bachelor’s Degree.
Experience: Essential – 5-6 years of relevant experience in financial management and general administration or programme support service;
Desirable – Experience of working with international organizations, NGOs/ INGOs including the UN.
Language: Excellent oral and writing skills in English and Hindi
Language skills common in the programme State is preferred.
Remuneration package is Rs. 75,456/-p.m. (taxable). UNDP also offers additional benefits which includes medical insurance coverage and limited pension reimbursement for the contract holder and encourages work life balance.
UNDP strives to have a workforce which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selection is on merit.
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